{"id":27600,"date":"2018-03-12T10:01:09","date_gmt":"2018-03-12T14:01:09","guid":{"rendered":"https:\/\/www.computeradvantage.us\/v3\/?p=27600"},"modified":"2018-03-07T10:02:29","modified_gmt":"2018-03-07T15:02:29","slug":"apples-mac-reminders-app-is-more-capable-than-you-may-realize","status":"publish","type":"post","link":"http:\/\/www.computeradvantage.us\/v3\/apples-mac-reminders-app-is-more-capable-than-you-may-realize\/","title":{"rendered":"Apple\u2019s Mac Reminders App Is More Capable Than You May Realize"},"content":{"rendered":"

With Apple\u2019s productivity apps like Calendar, Contacts, Notes, and Reminders, which look and work pretty much the same on the Mac and in iOS, what you see is largely what you get. Particularly in iOS, they tend not to have much in the way of hidden depths.<\/p>\n

With Reminders, however, Apple\u2019s engineers snuck some surprising little features into the Mac version. We like using Siri on the iPhone, Apple Watch, and HomePod to add items to our iCloud-synced Reminders to-do lists and shopping lists whenever we think of them. And then, when we\u2019re at our Macs, all those reminders are waiting for us. Here are some useful tricks on the Mac that you may not have noticed.<\/p>\n

Open List in New Window<\/b><\/h3>\n

By default, Reminders is a single-window app with a sidebar that shows all your lists. You can hide the sidebar to focus on a single list at a time, at which point you navigate between lists by clicking the dots at the bottom of the screen or swiping on a trackpad.<\/p>\n

But what if you want to see multiple lists at once? You can open any list in its own window by double-clicking it in the sidebar or by choosing Window > Open List in New Window. Resize and position that window as you like. Reminders even remembers which lists you had open if you quit and relaunch (and if it doesn\u2019t, deselect the \u201cClose windows when quitting an app\u201d checkbox in System Preferences > General).<\/p>\n

\"\"<\/p>\n

Check Today\u2019s Tasks and Notice the Scheduled List<\/b><\/h3>\n

Perhaps the best part of making reminders is telling Siri to alert you at a particular time. \u201cHey Siri, remind me to test my backups on Friday the 13th at 9 AM.\u201d Such reminders work well if you just want a notification at that time, but for those who like to see what\u2019s coming up, Reminders has a few features for you.<\/p>\n

To see what you\u2019ve scheduled for today, choose View > Go to Today\u2014we prefer the Command-T shortcut. To expand your view of tasks to those you didn\u2019t finish yesterday (drat!) and those that are coming soon, click the automatically generated Scheduled list at the top of the sidebar. (It also exists at the top of the list of lists in the iOS version of Reminders.) The Scheduled list shows every reminder that has an associated time\u2014it\u2019s helpful for longer-term planning.<\/p>\n

\"\"<\/p>\n

The Scheduled list may become overwhelming if you schedule lots of tasks, so Reminders on the Mac has one more trick for helping you view your tasks by date. Choose View > Show Calendar to display a tiny calendar at the bottom of the sidebar. Any date that has tasks on it gets a dot underneath; click one to see that day\u2019s items.<\/p>\n

Set and Sort By Priorities\u2026 Or Not<\/b><\/h3>\n

For those who have so many tasks that they need to prioritize them to stay on track, Reminders provides four levels of priority: None, Low, Medium, and High. To set and reset them quickly for a selected to-do, use the keyboard shortcuts:<\/p>\n

    \n
  • Command-1 for Low<\/li>\n
  • Command-2 for Medium<\/li>\n
  • Command-3 for High<\/li>\n
  • Command-4 for None<\/li>\n<\/ul>\n

    Once you\u2019ve set priorities, choose View > Sort By > Priority to put your most urgent items at the top. Alas, if you have multiple Reminders lists open at once, the Sort By setting applies to all of them. So you might want to switch back and forth between Priority and other sorts, such Due Date, Creation Date, or Title. Or choose Manual and drag the items into the order you like.<\/p>\n

    Other Shortcuts<\/b><\/h3>\n

    If you want to move an item from one list to another, you can drag it. The trick is to click to the left of its circle or the right of its name; clicking on the name will start editing. You can also Command-click to select multiple items or Shift-Click to select a range of items.<\/p>\n

    Although clicking the i button that appears when you hover over an item lets you set its notifications and priority, it\u2019s easier to double-click the item. Or, you can Control- or right-click to the left of any item to update it too. Even better, select multiple items first, and then\u00a0Control- or right-click them to modify them all once! And if your goal is to delete unnecessary items rather than marking them as completed, just select them and press the Delete key.<\/p>\n

    \"\"<\/p>\n

    Reminders may not be the most full-featured to-do list app, but with these tricks and its Siri integration, it can be surprisingly powerful.<\/p>\n

    \n

    Social Media:<\/b> If you\u2019re under the impression that Apple\u2019s Reminders app on the Mac has no depth, read on to learn about the helpful little features hidden within it.<\/p>\n

    \n","protected":false},"excerpt":{"rendered":"

    With Apple\u2019s productivity apps like Calendar, Contacts, Notes, and Reminders, which look and work pretty much the same on the Mac and in iOS, what you see is largely what you get. Particularly in iOS, they tend not to have much in the way of hidden depths. With Reminders, however, Apple\u2019s engineers snuck some surprising […]<\/p>\n","protected":false},"author":1,"featured_media":27601,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"wds_primary_category":0,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[157,193,66,39,52,64,5,60,84,196,79,65],"tags":[],"class_list":["post-27600","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-apple-pros","category-apros-archive","category-article","category-blog","category-iphone","category-keyboard-shortcut","category-mac","category-productivity","category-reminders","category-restricted-content","category-solution","category-window"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/03\/Reminders-multiple-windows-1024x369.png","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p6YLEm-7ba","jetpack-related-posts":[{"id":26700,"url":"http:\/\/www.computeradvantage.us\/v3\/how-to-stay-on-top-of-your-to-dos-in-apples-reminders-app\/","url_meta":{"origin":27600,"position":0},"title":"How to Stay on Top of Your To-Dos in Apple\u2019s Reminders App","author":"computeradv","date":"June 27, 2017","format":false,"excerpt":"Apple designed the built-in Reminders app as a list-keeping assistant for both macOS and iOS. You can add reminders of any sort to the default Reminders list, or you can create custom lists, like Groceries or Movies to Watch. Plus, if you\u2019ve set up Family Sharing, you also have a\u2026","rel":"","context":"In "alert"","block_context":{"text":"alert","link":"http:\/\/www.computeradvantage.us\/v3\/category\/alert\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2017\/06\/Reminders-Add-a-time-1024x490.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2017\/06\/Reminders-Add-a-time-1024x490.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2017\/06\/Reminders-Add-a-time-1024x490.png?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2017\/06\/Reminders-Add-a-time-1024x490.png?resize=700%2C400&ssl=1 2x"},"classes":[]},{"id":1666,"url":"http:\/\/www.computeradvantage.us\/v3\/a-few-friendly-reminders-for-making-the-most-of-reminders\/","url_meta":{"origin":27600,"position":1},"title":"A Few Friendly Reminders for Making the Most of Reminders","author":"computeradv","date":"August 8, 2016","format":false,"excerpt":"Few things are more annoying than forgetting to buy items at the store, or failing to do something you\u2019ve promised to accomplish. With our tips on making the most of Apple\u2019s Reminders apps for the Mac and iOS, you\u2019ll never lose track of what\u2019s important again!","rel":"","context":"In "Blog"","block_context":{"text":"Blog","link":"http:\/\/www.computeradvantage.us\/v3\/category\/blog\/"},"img":{"alt_text":"Reminders App","src":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2016\/08\/reminders-photo-1080x675.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2016\/08\/reminders-photo-1080x675.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2016\/08\/reminders-photo-1080x675.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2016\/08\/reminders-photo-1080x675.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2016\/08\/reminders-photo-1080x675.jpg?resize=1050%2C600&ssl=1 3x"},"classes":[]},{"id":27554,"url":"http:\/\/www.computeradvantage.us\/v3\/create-and-name-reminders-lists-to-use-them-via-siri\/","url_meta":{"origin":27600,"position":2},"title":"Create and Name Reminders Lists to Use Them Via Siri","author":"computeradv","date":"February 22, 2018","format":false,"excerpt":"Do you create reminders with Siri on the iPhone? Those reminders are automatically added to your default list, which you set in Settings > Reminders > Default List. That\u2019s great generally\u2014\u201cHey Siri, remind me to update watchOS tonight at 11 PM\u201d\u2014but less good when you want to maintain different shopping\u2026","rel":"","context":"In "Apple Pros"","block_context":{"text":"Apple Pros","link":"http:\/\/www.computeradvantage.us\/v3\/category\/apple-pros\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/02\/Name-Reminders-lists-986x1024.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/02\/Name-Reminders-lists-986x1024.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/02\/Name-Reminders-lists-986x1024.png?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/02\/Name-Reminders-lists-986x1024.png?resize=700%2C400&ssl=1 2x"},"classes":[]},{"id":27604,"url":"http:\/\/www.computeradvantage.us\/v3\/apples-family-sharing-simplifies-sharing-purchases-and-managing-kid-capabilities\/","url_meta":{"origin":27600,"position":3},"title":"Apple\u2019s Family Sharing Simplifies Sharing Purchases and Managing Kid Capabilities","author":"computeradv","date":"March 8, 2018","format":false,"excerpt":"Family life is all about togetherness, but keeping track of who\u2019s doing what when can be tough. Apple\u2019s Family Sharing service makes it easy to share apps, media, and more within a family of up to six members, and it provides a few helpful digital housekeeping capabilities, such as locating\u2026","rel":"","context":"In "App Store"","block_context":{"text":"App Store","link":"http:\/\/www.computeradvantage.us\/v3\/category\/app-store\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/03\/Family-Sharing-Ask-to-Buy-child-and-parent-1024x314.png?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/03\/Family-Sharing-Ask-to-Buy-child-and-parent-1024x314.png?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/03\/Family-Sharing-Ask-to-Buy-child-and-parent-1024x314.png?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/www.computeradvantage.us\/v3\/wp-content\/uploads\/2018\/03\/Family-Sharing-Ask-to-Buy-child-and-parent-1024x314.png?resize=700%2C400&ssl=1 2x"},"classes":[]},{"id":29640,"url":"https:\/\/www.computeradvantage.us\/v3\/we-recommend-you-delay-upgrading-to-macos-10-15-catalina\/","url_meta":{"origin":27600,"position":4},"title":"We Recommend You Delay Upgrading to macOS 10.15 Catalina","author":"computeradv","date":"October 8, 2019","format":false,"excerpt":"Apple released macOS 10.15 Catalina on October 7th, and like all major operating system releases, Apple has been talking it up since it was introduced at the company\u2019s Worldwide Developer Conference in June. It will feature new Music, TV, and Podcasts apps to replace iTunes. 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